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Schengen visas

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For short stays of up to 90 days

Visa label
Visa label © colourbox

Schengen visas are valid for stays in the Schengen area for tourism purposes, for visiting friends or family, for business trips, attending trade fairs or for other purposes without taking up an employment for up to 90 days within a period of 180 days.

If you want to apply for a German Schengen visa with a longer validity than the duration of the actual intended trip because you have to travel to Germany regularly for business or private purposes, you are requested to explicitely mention this in the application form and provide appropriate proof (e.g. letter of employer, description of personal reasons etc.).

Apart from Germany the Schengen area consits of the following member states:

Austria Belgium, Czech Republic, Denmark, Estonia, Finnland, France, Greece, Hungary, Island, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slowakia, Slowenia, Sweden, Switzerland, Spain


As a German mission abroad, we are responsible for handling your application if


- you are resident in Indonesia


AND


- Germany is your travel Destination


OR


- Germany is your main travel Destination for Duration or purpose of travel


OR


- Germany is your first Point of entry into the Schengen area among an equal number of stays in several Schengen states


Please verify which Schengen member state is responsible for your visa application!

If you obtain a Schengen visa by making false statements at the Embassy of a Schengen member state which is not responsible for your visa application as per the above listed criteria you may be refused entry into the Schengen area and criminal charges may be filed.


Since  21 January 2019, the German Embassy in Jakarta has outsourced the handling of Schengen visa applications with Germany or Latvia as the main travel destination or as the first point of entry with same duration of stay in other Schengen countries to the service provider company VFS Global in Jakarta.


Every applicant has the option to submit his/her visa application from Monday to Friday between 08.00 a.m. and 12.00 p.m. and between 13.00 p.m. and 15.00 p.m. at the VFS Global Visa Application Centre located in Kuningan City Mall, 1st floor No. L1-30/32 Jl. Prof. Dr. Satrio Kav. 18, Setiabudi, Kuningan, 12940 Jakarta for the decision process at the German Embassy.

The processing time will take appr. 7 working days.

Please contact VFS Global directly for an appointment. The contact details are as follows:

Website: www.vfsglobal.com/germany/indonesia

Mail: info.germanyid@vfshelpline.com

Telefon: + 62 21 304 18719

Advantages of applying at the Visa Application Centre:

  • shorter or no waiting periods between scheduling an appointment and the actual application
  • more flexible appointment system by VFS than in the direct online appointment system of the Embassy
  • submission of applications through authorized third person is possible, unless biometric data need to be collected
  • courier service for passports can be arranged
  • status of the process anytime retrievable online; SMS updates can be arranged

The use of the VFS Global Visa Application Centre is not mandatory; the resulting additional handling fees are to be paid directly to VFS Global upon personal appointment. Independently from the handling fees the fee of 80, 00 EUR ( reduced 40,00 EUR for minor applicants under 12 years) for a Schengen visa also must be paid in Indonesian Rupiah upon application at VFS. VFS will then forward this visa fee to the Embassy.

The handling fees of VFS Global are listed as follows and are to be paid in Indonesian Rupiah:

 -general information about German Schengen visa (free of charge)

 -appointment system for submission of German Schengen visa application at VFS (free of charge)

 -biometric capture incl. photo scan and finger-printing: 16,00 EUR

 -SMS Status Report, Track & Trace ( per SMS 1,76 EUR, per Mail 0,01 EUR, per phone 1,76 EUR)

 -form filling assistance: 5,88 EUR per application

 -arrangement of Schengen travel health insurance

 -courier transfer of the passport: 5,88 EUR

 -photocopies: 0,06 EUR

 -4 biometric passport photographs: 2,65 EUR

 -Premium Lounge / VIP Service: 52,94 EUR


It is also possible to apply for a Schengen visa at the German Honorary Consuls in Sanur (Bali), Medan (Sumatra), and Surabaya (East Java). You would need to set up a prior appointment with the local office beforehand. Submitting a visa application at one of our Honorary Consuls requires a service fee of 30 EUR, to be paid directly at the office of the Honorary Consul. Furthermore, there is also a visa fee which must be paid, in accordance with the EU Visa Code, and will be collected by the German Embassy in Jakarta. You can find the contact Details of our Honorary Consuls in a separate section on our Website.


As of 2 February 2020, it is no longer possible to submit applications directly to the German Embassy in Jakarta. Applications may only be submitted through VFS Global in Jakarta or the offices of the German Honorary Consuls.


The following excemptions apply:

a. Spouses and children of German nationals or EU nationals

b. Holders of official or diplomatic passports

Applicants of these two groups can present their visa applications directly to the Embassy without prior appointment during the opening hours of the Visa Section, Monday to Friday, from 07:30 to 10:30 AM.


Practical Guidelines for submitting your visa application:

Preparing your application

Please prepare your application as follows:

  • Please book an appointment either with VFS Global or with the Office of one of our Honorary Consuls to submit your application. You may submit your application Maximum 6 months before the start of your planned trip and should submit your application minimum 15 days before the planned departure. Please book your appointment using the following link: www.vfsglobal.com/germany/indonesia. The addresses and phone numbers of our Honorary Consuls can be found separately on our website.
  • Please fill oinut the visa application form.
  • Please compile the documents you need to submit with your application. If documents or supporting documentation are missing, your application may be rejected. We have prepared a checklist for each type of visa:

    - Checklist Visitor
    - Checklist Tourism-Medical
    - Checklist Business

  • Please see our sample chart for the requirements for the photo.
  • Please make sure that you have travel health insurance coverage for the entire time of your trip. See:
    List of companies which provide travel insurances
  • Information about travel itineray


When is it NOT necessary to submit your application in person?
If your fingerprints have been scanned for a Schengen visa application any time in the past five years, you may submit your visa application through a representative at VFS Global in Jakarta or the offices of the German Honorary Consuls in Sanur, Medan, or Surabaya – regardless of whether your fingerprints have been scanned at the German Embassy in Jakarta, at another German mission worldwide, or at the mission of another Schengen member state.

Please note, however, that an appointment is still necessary.


However it might occur that the fingerprint previously saved in VIS cannot be used for the new application due to inferior quality of the scans or technical problems so that we have to request your personal appearance.

Besides it may be necessary for us to clarify questions in person and therefore will invite you for a personal interview.

For visa applicants below 18 years of age both parents/legal custodians have to appear in person for the child`s visa application and submit the following documents:

•             Birth certificate of the child

•             If the parents of the child are divorced:

Divorce certificate of the parents and divorce decree including ruling of child custody or

Death certificate, if the other parent is deceased.

If one parent/ legal custodian is residing abroad, he/she can give his consent to the child’s visa application at a German Embassy/ Consulate in the country of his/her residence..

Beware of untrustworthy visa agencies!

Our office does not cooperate with any brokers or agencies. The only cost involved is the visa fee charged by the Embassy. Handing out pasports, application forms and information leaflets as well as appointments, are completey free of charge.

Important information:
Please do not send any documents to the visa section, unless requested to do so. Please always bring the complete documentation with you to your appointment.

Submitting your application

In order to submit your application, please attend your appointment at VFS or the office of our Honorary Consul in person. During this appointment, we kindly ask you to submit all of your application documents, pay the fee and answer questions about your planned trip. Your photograph and biometric fingerprints will also be taken in this occasion.

What happens during processing?

The Embassy will review your application and make a decision on whether or not to grant you a visa. To this end, it will assess whether your application meets the legal requirements. According to regulations, this process will take at least 7 working days. We hope you will understand that we are not able to answer any questions on the status of your application during this processing period. After that, enquiries can only be answered if they are made by the applicant, his/her legal representative or another person authorized in writing by the applicant.

Return of your passport

As soon as the Embassy has decided on your application, you can collect your passport at VFS or the office of our Honorary Consul.

Visa applicants from the two exempted groups, which are permitted to submit their visa applications directly at the Embassy, can pick up their passports at the Visa Section during the following opening hours:

Monday – Friday from 11:00 to 12:00

In principle, you should collect your passport personally. If this is not possible, you can send a representative to do so. A written power of attorney must be presented by your representative in order to collect your passport.

Visa rejected - what to do now?

If your visa application is rejected, the reason will be provided in the rejection letter, which will be handed to you together with your passport. You are welcome to submit a new application at any time with complete, informative and verifiable documents.

The applicant or an authorized representative can file an appeal against the refusal of a visa application within a certain deadline (“Remonstration”). Information regarding the individual appeal process can be only provided to the applicant or the authorized representative. The appeal will be processed free of charge. Detailed information is available in German here and Bahasa Indonesia here.

Information for visa holders

If all the information on your visa label is correct, you are free to travel. Please check the information on the label as soon as your passport is returned to you. You should let us know immediately if there are any mistakes so that we can issue you a new visa. Your visa will state your full name and passport number and include your photo. It will also state the period of validity. This is the time period in which you can travel. In addition, it will state the maximum number of days you can stay in the Schengen area during the period of validity of your visa.

Please note that being granted a Schengen visa does not guarantee that you will be allowed to enter the Schengen area. The final decision on whether or not you will be allowed to enter the Schengen area will be made by the border police on your arrival. When you arrive, the border police may ask you to present additional documentation alongside your passport and valid visa with information on your financial means, the length and purpose of your stay, and your health insurance cover. You should therefore take a copy of your visa documents (including an invitation from Germany, hotel reservation and travel health insurance) with you on your trip.

Complaints about the Schengen visa application process

Schengen visa applicants may submit complaints about the conduct of the consulate staff, the external service provider VFS Global or the visa application process via the contact form below.

Important information: No legal remedies against decisions to refuse, annul or revoke a visa – in particular no remonstrations – may be submitted via the complaints contact form. Information on the remonstration/ appeal process can be found here

Please note that complaints may only be submitted in German or English. We are unable to follow up on complaints in languages other than German or English. Please enter one of the following three options in the “Subject” field of the contact form

a.           Complaint about the conduct of consulate staff

b.           Complaint about the conduct of the external service provider VFS Global

c.            Complaint about the visa application process

We will follow up on your complaint once it has been received.


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