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Checklist Seaman - Long Stay

27.09.2022 - Artikel

Documents to be submittedOriginalCopy

1. Application form

Fully completed in German or English language through VIDEX application form  both printed and signed by the applicant
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2. Contact Consent Form  printed and signed by the applicant20

3. Passport:

  • Validity minimum three months from the date of expiry of the requested visa
  • Signed by bearer
  • Passport not older than 10 years old
  • At least 2 empty visa pages
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4. Two recent photographs:

Please fix one passport photograph in the upper right corner of the application form and add one more passport photograph loosely to the application. Photographs requirement as follow:

  • White or light grey background
  • Size 3,5 x 4,5 cm
  • The face should cover at least 80% of the picture
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5. Questionnaire for Crew Members of River Cruise Ships02

6. Guarantee letter from the principal or shipping agent in Germany:

  • Guarantee letter which confirms that the principal or shipping agent will assume liability in accordance with § 66 to 68 of the AufenthG for the full period of the visa validity
  • Has to mention a boarding date NOT earlier than 6 weeks after visa appointment
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7. Invitation letter from the employer

  • Invitation letter has to explicitly mention the ship on which the applicant will start working
  • Declaration from the employer that the ship will not be changed during the visa process or prior to arrival in Germany.

Non-compliance here may lead to the rejection of the application/ the applicant being refused for air transport or border entry for.

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8. Ship Register 02

9.       Employment Contract containing the following information:

  • Compliance and guarantee of the minimum wage law in Germany
  • Countries in which the work will take place
  • Working Hours
  • Off days and periods of rest
  • Name of the ship
  • Ships route /Sections of the river
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Original will be returned by VFS




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  • Separate confirmation by the employer for every point not mentioned in the contract
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10. Flight reservation to Germany (flight date not earlier than 6 weeks after visa appointment)02
11. Health Insurance for the entire duration of the contract (travel health insurance not accepted)02

The Embassy reserves the right to request additional documents during the process

REMARKS to be filled in by VFS staff (please tick what is relevant):

Applicant has
□ NO Schengen Visa  □ Previous Schengen & National Visa (please attach copies)

Applicant’s documents are  □ complete □ NOT complete

Due to incomplete documents,
□ Applicant has been informed of option to withdraw application as to avoid refusal.
□ Applicant wishes to submit application.

Other remarks: …………………………………………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………………………………………

SIGNATURES and AGREEMENT

a) For Visa Applicant: I HAVE READ AND AGREED TO THE ABOVE FOR THE VISA APPLICATION.

b) For VFS Staff: APPLICANT HAS BEEN INFORMED OF THE ABOVE. THE REMARKS HAVE BEEN COMPLETED TOGETHER WITH APPLICANT.

……………………………………………                                                                            ……………………………………………

City and Date                                                                                                                   (Signature of Applicant)

……………………………………………                                                                             ……………………………………………

City and Date                                                                                                                   (Signature VFS Staff)

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