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Checklist Visitor Visa
| DOCUMENTS TO BE SUBMITTED (A4 size only) | Original | Copy |
1. Application form Fully completed in German, English or Indonesian language version through e-application VIDEX printed out and signed by the applicant. | 1 | 0 |
| 2. Contact Consent Form | 1 | 0 |
3. Passport
| 1 | 1 |
4. Recent photograph
Sample chart: here | 1 | 0 |
| 0 | 1 |
| 5. Flight Reservation | 0 | 1 |
6. Proof of accommodation Hotel booking confirmation or in case of private accommodation a confirmation of the host. | 0 | 1 |
7. Purpose of travel Invitation letter from Germany explaining the purpose of visit, along with passport copy and if non German host copy of residence permit | 0 | 1 |
8. Proof of the current employment situation of the applicant in Indonesia
| 1 | 1 |
| 1 | 1 |
| 1 | 1 |
| 0 | 1 |
9. Proof of financial means of the applicant in Indonesia: e.g. personal bank or savings account statements of at least the past 3 months, personal property, assets etc.
| 1 | 1 |
10. Funding (only required, if costs aren’t born solely by the applicant) Funds provided by parents/ family member: Bank account statements of the last three months or saving account as well as written declaration of sponsorship and proof of kinship (for example birth certificate or family card). OR | 1 | 1 |
| Funds provided by the host: Formal obligation (Verpflichtungserklärung) of the host under the terms of §§ 66–68 of the German Immigration Act (Aufenthaltsgesetz). The formal obligation (Verpflichtungserklärung) has to be declared at the local immigration office in Germany. | 1 | 1 |
| 11. Proof of marital status/ family status: Copy of current family card (kartu keluarga), not older than 6 months | 1 | 1 |
12. Children below 18 years of age: Both parents/legal custodians have to appear in person for the child`s visa application and submit the following documents:
| 1 | 1 |
INFORMATION FOR THE APPLICANT ON TERMS AND CONDITIONS OF THE VISA PROCESS
- Please use www.videx.diplo.de to fill in the application form. Before submission, applicants are requested to thoroughly check all entries in their written application.
- The German Embassy might ask for additional documents and/ or call the applicant for an interview.
- Documents, forms and declarations which are in Bahasa-Indonesia language have to be submitted with proper English or German translation. Failing to provide proper translation will result in the document, form or declaration considered “missing”.
- Only complete applications can be accepted. Submission of incomplete documentation will result in the application’s refusal.
- Processing time at the German Embassy is 15 days for applications submitted in Jakarta and 21 days for applications submitted in Bali and Surabaya, in general. In individual cases, it might take up to 45 days. Applicants are requested to apply well in advance, but not more than 180 days prior to the intended date of journey. Status updates are available on the VFS Global website. The German Embassy does not entertain status queries.
- During the application, the passport remains at the German Embassy. Requesting a passport return during the processing will require a cancellation/ withdrawal of the application.
- False or falsified documents, incl. fake bookings, will lead to the application’s refusal and/ or further legal consequences.
REMARKS to be filled in by VFS staff (please tick what is relevant):
Applicant has
□ NO Schengen Visa □ Previous Schengen & National Visa (please attach copies)
Applicant travels
□ alone
□ with family member/s
□ with a group as …………………..(please specify e.g. colleague, friends,...)
Applicant’s documents are □ complete □ NOT complete
Due to incomplete documents,
□ Applicant has been informed of option to withdraw application as to avoid refusal.
□ Applicant wishes to submit application.
Other remarks: …………………………………………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………………………………………
SIGNATURES and AGREEMENT
a) For Visa Applicant: I HAVE READ AND AGREED TO THE ABOVE FOR THE VISA APPLICATION.
b) For VFS Staff: APPLICANT HAS BEEN INFORMED OF THE ABOVE. THE REMARKS HAVE BEEN COMPLETED TOGETHER WITH APPLICANT.
…………………………………………… ……………………………………………
City and Date (Signature of Applicant)
…………………………………………… ……………………………………………
City and Date (Signature VFS Staff)